We have an opportunity for a project-based site administrator / document controller to join our Portishead team. You will be an integral part of the team, providing administration support to ensure the quick and efficient flow of information and communication.
Responsibilities include but are not limited to:
- Managing inbound and outbound enquiries.
• Provide general admin project support
• Document Control – Set up, copy, scan and store documents, create templates
• Co-ordinating holiday booking for the project
• Monitoring of operative absence.
• Maintaining project resource chart, reporting lines, contact details, etc.
• Monitoring YSYS submissions
• Compiling and printing Operating and Maintenance Manuals
• Assistance with site meeting minutes
• Processing of Engineer Fleet Requests (Fuel cards/Fines) etc. - Liaise with and distribute project related information with all levels of the project team and potentially external parties
- Maintain confidentially around sensitive documentation
- Project ad-hoc reports on project when required
- General admin tasks to support the project teams
Requirements:
- IT literate in all Microsoft Office 365 products.
- Hold or be working towards a qualification in Business Administration.
- Effective communication skills
- Sound interpersonal skills and the ability to build and maintain relationships.
- Ability to develop self and others.
- Organisational and planning skills
- Effective team player
- Ability to address problems calmly and work towards successful solutions